Datamann became part of Powel in 2013. The software solutions are used by the preventive department of the fire service in over 100 Norwegian municipalities. There are two solutions offered to the municipalities today; DM Tilsyn and DM Feiing.
Fire prevention with DM Tilsyn
Preventive fire inspections are a major and service. The job requires good work schedules and reliable case management. That is precisely what DM Tilsyn offers.
“Good digital tools are absolutely vital to inspecting and other objects, as there have major consequences for society if they burn. They could be schools, kindergartens, tunnels or large commercial buildings,” says the product manager for the solution at Powel, Arve Berntzen.
DM Tilsyn is used to inspect special fire objects in accordance with Section 13 of the Norwegian Fire and Explosion Protection Act. Other types of object can also be recorded and inspected for hazardous substances.
“The reason why many people use DM Tilsyn is that all the information you need to carry out the inspection is contained in a single tool. This enhances the quality of the documentation and makes it easier to keep track,” says Berntzen.
“This is about preventing loss of life and health and big material losses. That’s why our software means so much to our customers and why we spend all our time developing it,” he goes on.
Documentation produced out in the field
The municipalities are legally required to carry out fire prevention measures, so they also need a way to document the work. In DM Tilsyn, planning, case management, faults and defects and completed work can all be documented.
“The solution makes the work easier, quicker and more accurate. Much of the documentation work can be done out in the field on a tablet or mobile phone, making it more accurate and avoiding duplication,” says Berntzen.
DM Tilsyn is connected to municipal billing and case management systems, and to ‘Matrikkelen’ (the land registry). The solution is also set up to automatically make a risk assessment of the various objects, so the most important are dealt with first.
“Gives us freedom and we save a lot of time”
Powel’s customers very much appreciate this. When fire inspector Marit R. Birkely and her colleagues in the Ofoten municipal fire and rescue service go out on an inspection, they take a tablet with a keyboard. On the tablet, they have all the information and tools they need to carry out the inspection. They can see from previous checklists whether any faults were recorded and to make changes to contact persons or technical measures in the object.
Because the system is web-based, changes are applied directly to every object in the software.
“This gives us freedom in the way we work and is saves a lot of time,” says Birkely. “We can also take pictures with the tablet, and enter them directly against the object.
Working on a new solution
Powel is now working on a new generation of inspection tools for the fire service. This solution will give users even better usability and more efficient work processes.
“The aim is to automate as much as possible so tasks automatically appear in lists. Documents will be produced from a template, stored, sent and archived automatically. We are also working to enable two-way digital communication between the fire service and the customer in the solution,” says Berntzen.
Key functions with DM Tilsyn:
Contains all the information and tools you need to carry out the inspection
Intuitive user interface; inspection is done via checklists that form the basis for the inspection report
Cloud solution, always updated to the latest version
Link to the land register, case management and mapping systems
Risk assessment of objects to prioritise the order of processing
All templates and steps from the inspection guide from the Norwegian Directorate for Civil Protection (DSB) ensure proper governance
Support for risk assessment and prioritisation of objects
Documentation of other types of objects and inspections involving hazardous substances
Multiple add-ons can be adapted to individual users’ needs, including links to case management/archiving systems and dedicated field solution tailored to tablet and smartphone use