Have you ever considered how much your documentation cost you and what it is worth? How much time and money is invested in registering where fibre cables and distribution boxes are placed? Are the cables underground or hanging in poles? Are the cables laid in tubes? What equipment do you really have in your grid? What ports are already used and which ones are available, not to mention detailed information, such as details about the model and date of installation.
It is common for the owner of broadband infrastructure to have skilled and educated personnel to handle the tasks in advanced systems. Systems that can often seem like they are an island of valuable information, not providing any added value.
A rough analysis of costs will include costs for service, license costs and salaries for the users that update the information daily. These costs will naturally vary, depending on the size of the company.
Additionally you can add the cost that arise when you attempted to create value out of the network information. Here you spend time within your organization in order to deliver the information to professionals that use it in their day-to-day work. Investment in IT technology typically happens when data needs to be extracted and when the various systems within a company is due to be integrated. Lastly, it is also important to remember that you spend time on registering equipment, addresses and network connections twice, because the different data is registered in several systems.
A cost of up to €320.000 each year is by no means unrealistic and might even be a conservative estimation. This type of expense should not just be viewed as a running operational cost nor as something unavoidable that you cannot do anything about.
Documentation that adds value!
Documentation of your infrastructure is a resource and an expression of the investments you have done. It ensures both future security and is a guarantee that you can continue using your capacity to the maximum. Your documentation is a gold mine of knowledge that can support decisions within your organisation, also when it comes to functions such as sales, stock control and finance.
So, how do you achieve this? In Powel’s experience, you can make substantial savings and achieve a lot by placing demands on the achievements of value. Traditionally, when it comes to documentation, the focus has been very much on quality and detail. This is important, but it has also meant that in many companies the documentation is hidden in advanced systems that are actually very un-accessible. This makes the documentation useless.
All businesses can save money through streamlining their operation with a few simple steps:
- Simplifying processes and tasks related to documentation.
- Free your documentation and release the value of it into your company.
- Place demands on the accessibility and openness of your documentation system.
- Documentation is NOT an area of expertise, but common property.
- The level of detail in your documentation should be adjusted to a level where it creates value.
- The system used for documentation needs to have a user-friendly interface.
- Your documentation has to create value for the company’s customers and products.
- Think outside the box! Use your documentation as part of your business customer- and online strategy.